Important Attendance Procedures for Parents
- Parents are required to call the school’s Attendance Office before 9:30 a.m. on the day a student will be absent from class due to an illness or an appointment and repeat this call each day the student will not be in attendance.
- If there are circumstances that involve the student’s being absent for an extended period of time, please contact the Attendance Office as soon as possible prior to the absence. Pre-arranged Absence Forms are available from Mrs. Stephany Herrera. These will allow students to notify teachers and to receive homework assignments before the absence.
- Bishop Kelly has a closed campus policy; therefore students leaving school for professional appointments must have parents notify the Attendance Office via a written note, email or phone call before school. Students must sign-out when they leave, and sign in when they return. They will be asked for verification of that appointment upon returning to school. (i.e. a doctor’s note)
- All students are required to sign in and out at the attendance office when coming late or leaving early.
Students who become ill or injured during the school day must request a pass from the classroom teacher in order to access the School Nurse. The nurse will then determine whether the student must go home due to illness. If the nurse decides the student should go home, she will contact the parent/guardian. It will be established at that time how the student will be transported home. Students are not to contact parents via phone call or text before they have seen the nurse. The nurse will instruct the student to go to their locker to obtain their belongings and then Attendance Office to sign out.
If a student wants to come to school during the day in which they have previously been called out, a call from the parent/guardian must be received in the Attendance Office PRIOR to the student’s arrival back in school. It may be necessary upon their arrival, for the school nurse to evaluate the health of the student to ensure they are well enough to be in school.
Students must have a PTL pass (Permit to leave) in order for them to leave the campus during school hours. Please try to schedule appointments after school hours. Students arriving late to class or leaving class early disrupt the classroom. If your student must leave campus early, call the Attendance Office at 377-9928 or email: firstname.lastname@example.org the previous day or by 9:30a.m.on the requested day. It is the STUDENT’S responsibility to pick up their PTL at the Attendance Office window before school, at break or at lunch. We do not interrupt classrooms to deliver Permit to Leave passes (PTL pass). If you cannot call, and choose to come to the office to pick up your student, please allow plenty of time for us to get the student out of class. Classes are not always in the assigned classrooms, or if the student is in a P.E. class he/she will need time to change clothing. It is always best to call first.
- Am I required to come into the building to sign my student out? No, with proper notification to the attendance office your student will be signed out and ready to meet you at the requested time.
- Am I required to come into the school to return my student to class? No, your student can sign themselves in. They will be asked for verification of their appointment when they return.
Regular school attendance is critical to the learning process. Bishop Kelly policy states that students shall be in attendance at least 90% of the time that subject is taught in order to gain credit for that class. More than nine (9) absences in a semester may cause the student to lose credit and receive a mark of “NC” (no credit).
Types of absences that are counted toward the 90% rule
- Verified Absence (VA) is an absence from school with the knowledge and approval of the student’s parent(s)/guardian(s). Written, oral, or electronic communication from parents is expected by 9:30a.m. on the day of the absence.
- Unexcused Absence (AB) is an absence from school that has not been excused via written, oral, or electronic communication from a parent or guardian. Absences left unexcused over 48 hours may be considered truant. Prearranged (PA) absences occur when a student knows in advance that they will be absent for 2 or more days and fills out the proper form through the attendance office.
- Truant (TR) is an absence without the consent of the student’s parent(s)/guardian(s) or school officials. This includes an absence from school and class after arrival at school and departure from school during the school day without permission of school officials. Class work, homework, and exams missed while truant may not be made up for credit.
- Suspended Absence (SA) includes absences due to in-school or out of school suspension or absence from class due to a dress code violation.
Types of absences that are not counted toward the 90% rule)
- In-school Absence (IA) includes absences that occur within the school day that pull a student from class to another area within the school. Examples include extended visits to the office, nurse, or when a student is at a school approved meeting (i.e. student body, college meetings, etc.)
- Activity Absence (AA) is an absence for school sponsored programs in which classes will be missed.
- Doctor Excused (DR) is an absence due to medical reasons that is confirmed with documentation by professional personnel. (Examples include medical doctors, dentists, psychologists, etc.)
- Bereavement (BR) is an absence taken due to a death in the family.
- School Excused (SC) absences include absences for college visitations, or extenuating circumstances approved by the administration (college visits beyond two (2) need to be approved by the administration prior to the absence). College visits are for Juniors and Seniors only.
- Court Appearance (CA) absences used for students having legal obligations.
Bishop Kelly recommends that all students plan to arrive at least 15 minutes before the first bell rings. A student is tardy if he or she is not in the assigned classroom when the bell rings.
There are three types of tardies at Bishop Kelly:
1. Tardy (TD): No verifiable written, electronic or verbal notification.
2. Verified Tardy (VT): Tardy occurs with the knowledge and approval of the student’s parent/guardian. Parents are encouraged to call in to the school when they are aware of a situation that will make students late to class. Written, oral, or electronic communication from the parent/guardian is expected within two (2) school days of tardy.
3. Tardy Waived (TW): Tardy is waived due to confirmed (documented) medical reasons, in-school (with counselor, college recruiter, etc.) or school-sponsored activity.
Tardies which are caused by the late bus, either Bishop Kelly High School or city bus, shall not be counted on the student’s record. The principal or designee may also waive student tardies due to inclement weather or other extenuating circumstances.
Punctuality demonstrates respect and courtesy to your teacher and classmates. A student is tardy if he or she is not in their classroom when the second bell rings.
Tardies are cumulative across all classes. This total will include both verified tardies (VT) and tardies without verification (TD). Beginning with the fifth tardy, a total of both types, the student will serve a lunch detention and their parents will be notified. After five tardies, consequences for additional tardies are subject to the discretion of the administration.
A student who is ten (10) or more minutes late to class will be considered absent.
Bishop Kelly Attendance Policies can also be found in the Bishop Kelly Student Handbook. The Handbook can be found on this website under “Student Life”. Students also have a copy of the Student Handbook within their School Agenda.