Important Attendance Procedures for Parents
- Parents are asked to email the school’s Attendance Office before 9:30am on the day a student will be absent from class for all or part of the school day due to an illness or an appointment. firstname.lastname@example.org
- For Pre-arranged Absences, the student needs to contact the Assistant Principal prior to the absence and complete the Pre-arranged Absence Form. This allows students to notify teachers and to receive homework assignments before the absence.
- Bishop Kelly is a closed campus. If students need to leave school for any reason, parents must notify the Attendance Office via email before school (email@example.com). Students must sign-out when they leave, and sign back in when they return. They will be asked for verification of any professional appointments upon returning to school. (i.e. a doctor’s note)
- All students are required to sign in and out at the attendance office when coming late or leaving early.
Students will not be released from class between 2:50pm through 3:05pm on “A Days” or
between 2:15pm through 2:30pm on “B Days” (This is the last 15 minutes of the last period of each day).
Students may leave before these times for verified appts (doctor/dentist) as long as the parent has emailed firstname.lastname@example.org and requested a Permit-to-Leave Pass (PTL). Leaving early will be counted as an absence towards their seven allotted absences per semester. Parents should email: email@example.com either the previous day or by 9:30am on the requested day. Please do your best to schedule appointments after school hours or on a “B Day” before school starts at 9:15am or after 2:36pm. Students arriving late to class or leaving early disrupt the classroom.
Students may pick up their PTL (Permit-to-Leave) Pass at the Attendance Office window before school, during passing periods, or at lunch.
Students who become ill or injured during the school day must request a pass from the classroom teacher in order to access the School Nurse. The nurse will then determine whether the student must go home due to illness. If the nurse decides the student should go home, the nurse will contact the parent/guardian. It will be established at that time how the student will be transported home. Students are not to contact parents via phone call or text before they have seen the nurse. The nurse will instruct the student to go to their locker to obtain their belongings and then Attendance Office to sign out.
If a student wants to come to school during the day in which they have previously been called out, an email from the parent/guardian must be received in the Attendance Office PRIOR to the student’s arrival back in school. (firstname.lastname@example.org) It may be necessary upon their arrival, for the school nurse to evaluate the health of the student to ensure they are well enough to be in school.
Students must have a PTL pass (Permit to leave) in order for them to leave the campus during school hours. If your student must leave campus early, email the Attendance Office at email@example.com previous day, or by 9:30 a.m. on the requested day. Please do your best to schedule appointments after school hours. Students arriving late to class or leaving class early disrupt the classroom. It is the STUDENT’S responsibility to pick up their PTL at the Attendance Office window before school, at break or at lunch.
We do not interrupt classrooms to deliver Permit to Leave passes (PTL pass).
If you cannot email, and choose to come to the office to pick up your student, please allow plenty of time for us to get the student out of class. Classes are not always in the assigned classrooms, or if the student is in a P.E. class he/she will need time to change clothing. It is always best to email first.
- Am I required to come into the building to sign my student out? No, with proper notification to the attendance office your student will be signed out and ready to meet you at the requested time.
- Am I required to come into the school to return my student to class? No, your student can sign themselves in. They will be asked for verification of their appointment when they return.
In most cases, students can obtain homework online from the Schoology system. If Schoology does not contain the necessary information, homework may be requested directly from the teacher. See “Faculty Directory” on our BK website for email links to specific teachers.
VA – Verified absence, (counts towards attendance)
DR – Doctor Excused (does not count toward attendance)
VL – Virtual Learning, (does not count toward attendance)
CO – COVID-19 Related Absence, (does not count toward attendance)
See below for the full list of codes used by the BK Attendance Office.
If your child is awaiting testing for COVID-19, or is quarantining because of COVID-19, please email the Attendance Office.
- Students who verify a positive test result with a note from their doctor will have their absence marked CO, and the absence is excused.
- Students who are quarantined as a close contact will have their absence marked CO, and the absence is excused.
- Students who are symptomatic, and who verify a negative test result with a note from their doctor will have their absence marked DR, and the absence is excused.
The Attendance Officer will work with your child’s counselor and administration to meet the academic needs for your individual situation.
Students who Test Positive for COVID-19
Positive COVID-19 students must self-isolate for 10 days from the time symptoms appear. Additionally, they must be fever free, without the use of fever-reducing medications, for 24 hours before returning to school. CDH guidance on self-isolation can be found here.
Anyone identified as having close contact with the positive COVID-19 student must isolate and watch for the onset of symptoms for 14 days from the last time they had contact with the positive. CDH guidance for close contact persons can be found here.
Students who are suspected of having COVID-19 (have been tested and awaiting results)
Students suspected of having COVID-19 and who are awaiting test results must inform the school nurse immediately.
The CDH liaison will document/track incidents and notify all staff and families immediately who have been identified as having close contact with a potential positive COVID-19 person at school. Confidentiality of the identity of the potential positive COVID-19 person will be maintained, as required under HIPAA, FERPA, and state law related to privacy of educational records. Additional guidance can be found here.
Students awaiting COVID-19 test results and anyone identified as having close contact with a potential positive COVID-19 person must self-isolate while awaiting test results.
Students that are home ill with symptons that may or may not be COVID-19 related
We ask that all parents inform us if their son or daughter’s absence is due to any COVID-19 related issues. If your student is displaying any of the following symptoms please communicate with our Attendance Office and School Nurse:
- Fever or Chills
- Shortness of Breath or Difficulty Breathing
- Muscle or Body Aches
- New Loss of Taste or Smell
- Sore Throat
- Congestion or Runny Nose
- Nausea or Vomiting
We ask that all parents follow the cdh.idaho.gov Illness Decision Tree For Schools or if you are unsure seek medical advice if your child is displaying any COVID-19 symptoms.
Please have your child check in at the Attendance Office upon arriving back to school after being absent longer than 3 days.
Regular school attendance is critical to the learning process. Bishop Kelly policy states that students shall be in attendance at least 90% of the time that subject is taught in order to gain credit for that class. More than seven (7) absences in a semester may cause the student to lose credit and receive a mark of “NC” (no credit).
Types of absences that are counted toward the 90% rule
- Verified Absence (VA) is an absence from school with the knowledge and approval of the student’s parent(s)/guardian(s). Written, oral, or electronic communication from parents is expected by 9:30a.m. on the day of the absence.
- Unexcused Absence (AB) is an absence from school that has not been excused via written, oral, or electronic communication from a parent or guardian. Absences left unexcused over 48 hours may be considered truant. Prearranged (PA) absences occur when a student knows in advance that they will be absent for 2 or more days and fills out the proper form through the attendance office.
- Truant (TR) is an absence without the consent of the student’s parent(s)/guardian(s) or school officials. This includes an absence from school and class after arrival at school and departure from school during the school day without permission of school officials. Class work, homework, and exams missed while truant may not be made up for credit.
- Suspended Absence (SA) includes absences due to in-school or out of school suspension or absence from class due to a dress code violation.
Types of absences that are not counted toward the 90% rule)
- In-school Absence (IA) includes absences that occur within the school day that pull a student from class to another area within the school. Examples include extended visits to the office, nurse, or when a student is at a school approved meeting (i.e. student body, college meetings, etc.)
- Activity Absence (AA) is an absence for school sponsored programs in which classes will be missed.
- Doctor Excused (DR) is an absence due to medical reasons that is confirmed with documentation by professional personnel. (Examples include medical doctors, dentists, psychologists, etc.)
- COVID-19 Absence (CO) is for absences for students who have a verified positive COVID-19 test, or for a student who must quarantine for 14 days after being named a close contact of a positive COVID-19 case.
- Bereavement (BR) is an absence taken due to a death in the family.
- School Excused (SC) absences include absences for college visitations, or extenuating circumstances approved by the administration (college visits beyond two (2) need to be approved by the administration prior to the absence). College visits are for Juniors and Seniors only.
- Court Appearance (CA) absences used for students having legal obligations.
Bishop Kelly recommends that all students plan to arrive at least 15 minutes before the first bell rings. A student is tardy if he or she is not in the assigned classroom when the bell rings.
There are three types of tardies at Bishop Kelly:
1. Tardy (TD): No verifiable written, electronic or verbal notification.
2. Verified Tardy (VT): Tardy occurs with the knowledge and approval of the student’s parent/guardian. Parents are encouraged to call in to the school when they are aware of a situation that will make students late to class. Written, oral, or electronic communication from the parent/guardian is expected within two (2) school days of tardy.
3. Tardy Waived (TW): Tardy is waived due to confirmed (documented) medical reasons, in-school (with counselor, college recruiter, etc.) or school-sponsored activity.
Tardies which are caused by the late bus, either Bishop Kelly High School or city bus, shall not be counted on the student’s record. The principal or designee may also waive student tardies due to inclement weather or other extenuating circumstances.
Punctuality demonstrates respect and courtesy to your teacher and classmates. A student is tardy if he or she is not in their classroom when the second bell rings.
Tardies are cumulative across all classes. This total will include both verified tardies (VT) and tardies without verification (TD). Beginning with the fifth tardy, a total of both types, the student will serve a lunch detention and their parents will be notified. After five tardies, consequences for additional tardies are subject to the discretion of the administration.
A student who is fifteen (15) or more minutes late to class will be considered absent.
Bishop Kelly Attendance Policies can also be found in the Bishop Kelly Student Handbook. The Handbook can be found on this website under “Student Life”. Students also have a copy of the Student Handbook within their School Agenda.