Important Attendance Procedures for Parents
- Parents are asked to email the school’s Attendance Office before 9:30 a.m. on the day a student will be absent from class for all or part of the school day due to an illness or an appointment. email@example.com
- For Pre-arranged Absences, the student needs to contact the Assistant Principal prior to the absence and complete the Pre-arranged Absence Form. This allows students to notify teachers and to receive homework assignments before the absence.
- Bishop Kelly has a closed campus policy; therefore students leaving school for professional appointments must have parents notify the Attendance Office via email before school. Students must sign-out when they leave, and sign in when they return. They will be asked for verification of that appointment upon returning to school. (i.e. a doctor’s note)
- All students are required to sign in and out at the attendance office when coming late or leaving early.
PLEASE NOTE: **Attendance Change**
Students will not be released from class between 2:50pm through 3:05pm on “A Days” and
between 2:15pm through 2:30pm on “B Days” (This is the last 15 minutes of the last period of each day).
Students may leave before these times for verified appts (doctor/dentist) as long as the parent has emailed firstname.lastname@example.org and requested a Permit-to-Leave Pass (PTL). Leaving early will be counted as an absence towards their seven allotted absences per semester. Parents should email: email@example.com either the previous day or by 9:30am on the requested day. Please do your best to schedule appointments after school hours or on a “B Day’ before school starts at 9:15am or after 2:30pm. Students arriving late to class or leaving early disrupt the classroom.
Students may pick up their PTL pass at the Attendance Office window before school, during passing periods, or at lunch.
Students who become ill or injured during the school day must request a pass from the classroom teacher in order to access the School Nurse. The nurse will then determine whether the student must go home due to illness. If the nurse decides the student should go home, the nurse will contact the parent/guardian. It will be established at that time how the student will be transported home. Students are not to contact parents via phone call or text before they have seen the nurse. The nurse will instruct the student to go to their locker to obtain their belongings and then Attendance Office to sign out.
If a student wants to come to school during the day in which they have previously been called out, an email from the parent/guardian must be received in the Attendance Office PRIOR to the student’s arrival back in school. (firstname.lastname@example.org) It may be necessary upon their arrival, for the school nurse to evaluate the health of the student to ensure they are well enough to be in school.
Students must have a PTL pass (Permit to leave) in order for them to leave the campus during school hours. If your student must leave campus early, email the Attendance Office at email@example.com previous day, or by 9:30 a.m. on the requested day. Please do your best to schedule appointments after school hours. Students arriving late to class or leaving class early disrupt the classroom. It is the STUDENT’S responsibility to pick up their PTL at the Attendance Office window before school, at break or at lunch.
We do not interrupt classrooms to deliver Permit to Leave passes (PTL pass).
If you cannot email, and choose to come to the office to pick up your student, please allow plenty of time for us to get the student out of class. Classes are not always in the assigned classrooms, or if the student is in a P.E. class he/she will need time to change clothing. It is always best to email first.
- Am I required to come into the building to sign my student out? No, with proper notification to the attendance office your student will be signed out and ready to meet you at the requested time.
- Am I required to come into the school to return my student to class? No, your student can sign themselves in. They will be asked for verification of their appointment when they return.
In most cases, students can obtain homework online from the Schoology system. If Schoology does not contain the necessary information, homework may be requested directly from the teacher. See “Faculty Directory” on our BK website for email links to specific teachers.
VA – Verified absence, (counts towards attendance)
DR – Doctor appointment, (does not count toward attendance)
VL – Virtual Learning, (does not count toward attendance)
CO – Co-Vid Related Absence, (does not count toward attendance)
If your child will not be attending in person school during phase 3, you should email the Attendance Office to establish that your student will be participating online. Absences will be marked as VL, present but not on campus.
If your child is scheduled to be at school, but is staying home because they don’t feel well, you should email the Attendance Office. Students who are well enough to participate in online learning will have their absence marked as VL, present but not on campus.
If your child is scheduled to either be at school or learn online, but is too ill to participate in learning, you should email the Attendance Office. Absence will be marked VA (verified absence) or DR upon notification (i.e. Doctor’s note.)
You do NOT need to email the Attendance Office if your child is participating online as scheduled, per our phased reopening plan. (For example, if your child is a 9th grade student, and they are scheduled to be at home while the 11th and 12th grade students are scheduled to be on campus.) During the phased reopening, students learning online during their scheduled virtual school days will have attendance taken by their instructor via Zoom.
If your child is awaiting testing for COVID-19, or is quarantining because of COVID-19, you should email the Attendance Office. The student’s absence will be coded CO, and the absence is excused. The Attendance Officer will work with your child’s counselor and administration to meet the academic needs for your individual situation.
Regular school attendance is critical to the learning process. Bishop Kelly policy states that students shall be in attendance at least 90% of the time that subject is taught in order to gain credit for that class. More than seven (7) absences in a semester may cause the student to lose credit and receive a mark of “NC” (no credit).
Types of absences that are counted toward the 90% rule
- Verified Absence (VA) is an absence from school with the knowledge and approval of the student’s parent(s)/guardian(s). Written, oral, or electronic communication from parents is expected by 9:30a.m. on the day of the absence.
- Unexcused Absence (AB) is an absence from school that has not been excused via written, oral, or electronic communication from a parent or guardian. Absences left unexcused over 48 hours may be considered truant. Prearranged (PA) absences occur when a student knows in advance that they will be absent for 2 or more days and fills out the proper form through the attendance office.
- Truant (TR) is an absence without the consent of the student’s parent(s)/guardian(s) or school officials. This includes an absence from school and class after arrival at school and departure from school during the school day without permission of school officials. Class work, homework, and exams missed while truant may not be made up for credit.
- Suspended Absence (SA) includes absences due to in-school or out of school suspension or absence from class due to a dress code violation.
Types of absences that are not counted toward the 90% rule)
- In-school Absence (IA) includes absences that occur within the school day that pull a student from class to another area within the school. Examples include extended visits to the office, nurse, or when a student is at a school approved meeting (i.e. student body, college meetings, etc.)
- Activity Absence (AA) is an absence for school sponsored programs in which classes will be missed.
- Doctor Excused (DR) is an absence due to medical reasons that is confirmed with documentation by professional personnel. (Examples include medical doctors, dentists, psychologists, etc.)
- Bereavement (BR) is an absence taken due to a death in the family.
- School Excused (SC) absences include absences for college visitations, or extenuating circumstances approved by the administration (college visits beyond two (2) need to be approved by the administration prior to the absence). College visits are for Juniors and Seniors only.
- Court Appearance (CA) absences used for students having legal obligations.
Bishop Kelly recommends that all students plan to arrive at least 15 minutes before the first bell rings. A student is tardy if he or she is not in the assigned classroom when the bell rings.
There are three types of tardies at Bishop Kelly:
1. Tardy (TD): No verifiable written, electronic or verbal notification.
2. Verified Tardy (VT): Tardy occurs with the knowledge and approval of the student’s parent/guardian. Parents are encouraged to call in to the school when they are aware of a situation that will make students late to class. Written, oral, or electronic communication from the parent/guardian is expected within two (2) school days of tardy.
3. Tardy Waived (TW): Tardy is waived due to confirmed (documented) medical reasons, in-school (with counselor, college recruiter, etc.) or school-sponsored activity.
Tardies which are caused by the late bus, either Bishop Kelly High School or city bus, shall not be counted on the student’s record. The principal or designee may also waive student tardies due to inclement weather or other extenuating circumstances.
Punctuality demonstrates respect and courtesy to your teacher and classmates. A student is tardy if he or she is not in their classroom when the second bell rings.
Tardies are cumulative across all classes. This total will include both verified tardies (VT) and tardies without verification (TD). Beginning with the fifth tardy, a total of both types, the student will serve a lunch detention and their parents will be notified. After five tardies, consequences for additional tardies are subject to the discretion of the administration.
A student who is fifteen (15) or more minutes late to class will be considered absent.
Bishop Kelly Attendance Policies can also be found in the Bishop Kelly Student Handbook. The Handbook can be found on this website under “Student Life”. Students also have a copy of the Student Handbook within their School Agenda.