Important Attendance Procedures for Parents
- Parents are asked to email the school’s Attendance Office before 9:30am on the day a student will be absent from class for all or part of the school day due to an illness or an appointment. email@example.com
- For Pre-arranged Absences, the student needs to contact the Assistant Principal prior to the absence and complete the Pre-arranged Absence Form. This allows students to notify teachers and to receive homework assignments before the absence.
- Bishop Kelly is a closed campus. If students need to leave school for any reason, parents must notify the Attendance Office via email before school (firstname.lastname@example.org). Students must sign-out when they leave, and sign back in when they return. They will be asked for verification of any professional appointments upon returning to school. (i.e. a doctor’s note)
- All students are required to sign in and out at the attendance office when coming late or leaving early.
Students will not be released from class during the last 15 minutes of the last period of each day.
Students may leave before these times for verified appointments (doctor/dentist) as long as the parent has emailed email@example.com and requested a Permit-to-Leave Pass (PTL). Leaving early will be counted as an absence towards their six allotted absences per semester. Parents should email: firstname.lastname@example.org either the previous day or by 9:30am on the requested day. Please do your best to schedule appointments before or after school hours. Students arriving late to class or leaving early disrupt the classroom.
Students must pick up their PTL (Permit-to-Leave) at the Attendance Office window before school, during passing periods, or at lunch. Students must have the PTL Pass to show the teacher when they are supposed to leave class.
Regular school attendance is critical to the learning process. Bishop Kelly policy states that students shall be in attendance at least 90% of the time that subject is taught in order to gain credit for that class. Students who are absent more than 10% of the time (more than six absences per class in a semester) will be required to submit a letter of appeal to the Attendance Appeal Committee prior to the final exam week. The Attendance Appeal Committee will determine which of the following three actions will be taken (total absences and tardies will be taken into consideration.)
- Absences exceeding 10% but less than 15% (7-9 absences) – Community Service and/or Credit Recovery Hours.
- Absences exceeding 15% but less than 25% (10-14 absences) -Bishop Kelly will deduct 10% from the final grade. The reduced grade will be reflected on the student transcript. Students will have the option to retake the course at Bishop Kelly or at an approved alternative education provider.
- Absences exceeding 25% (greater than 14 absences) – Automatic credit denial with option to retake the course at Bishop Kelly or at an approved alternative education provider.
Students that are off-campus without parent/guardian permission or missing class without teacher/counselor/administration approval are considered truant. Such unexcused absences include missing all or any part of the school day.
First Truancy: Parents will be notified; the student will make up truant time through detentions.
Second Truancy: Parents will be notified; the students will be placed on a probationary contract.
Third Truancy: Parents will be notified; the student will be forced to withdraw from Bishop Kelly.
A student with unexcused absences/truancies may also lose credit. Unexcused absences/truancies may also affect a student’s appeal rights for loss of credit regarding extraordinary circumstances under the 90% attendance policy.
Papers, assignments, tests, etc., missed during the unexcused absence/truancy will not be allowed to be made up for credit.
Permit to Leave School (PTL)
In order to leave campus during the school day, a student must obtain a Permit to Leave (“PTL”). This is accomplished by doing the following:
- A parent email sent in advance to the Attendance Office (email@example.com) specifying time and reason for leaving.
- The student must pick up the PTL either before school, lunch, or between classes in order to avoid a classroom interruption.
- The student shows the PTL to the teacher and is excused to leave at that time. Students must sign-out before they leave campus.
If returning to school, the student needs to check back in at the Attendance Office upon arrival for a pass to class. Students should bring back notes from the Doctor’s Office for medical appointments.
Students will not be released from class during the last 15 minutes of the last period of each day.
Types of Absences
Types of absences that ARE counted toward the 90% rule:
- Verified Absence (VA) is an absence from school with the knowledge and approval of the student’s parent(s)/guardian(s). Written, oral, or electronic communication from parents is expected by 9:30a.m. on the day of the absence.
- Unexcused Absence (AB) is an absence from school that has not been excused via written, oral, or electronic communication from a parent or guardian. Absences left unexcused over 48 hours may be considered truant.
- Prearranged Absences (PA) occur when a student knows in advance that they will be absent for 2 or more days and fills out the proper form through the attendance office.
- Truant (TR) is an absence without the consent of the student’s parent(s)/guardian(s) or school officials. This includes an absence from school and class after arrival at school and departure from school during the school day without permission of school officials. Class work, homework, and exams missed while truant may not be made up for credit.
- Suspended Absence (SA) includes absences due to in-school or out of school suspension or absence from class due to a dress code violation.
Types of absences that ARE NOT counted toward the 90% rule:
- In-school Absence (IA) includes absences that occur within the school day that pull a student from class to another area within the school. Examples include extended visits to the office, nurse, or when a student is at a school approved meeting (i.e. student body, college meetings, etc.)
- Activity Absence (AA) is an absence for school sponsored programs in which classes will be missed.
- Doctor Excused (DR) is an absence due to medical reasons that is confirmed with documentation by professional personnel. (Examples include medical doctors, dentists, psychologists, etc.)
- Bereavement (BR) is an absence taken due to a death in the family.
- School Excused (SC) absences include absences for college visitations, or extenuating circumstances approved by the administration (college visits beyond two (2) need to be approved by the administration prior to the absence). College visits are for Juniors and Seniors only.
- Court Appearance (CA) absences used for students having legal obligations.
Bishop Kelly recommends that all students plan to arrive at least 15 minutes before the first bell rings. A student is tardy if he or she is not in the assigned classroom when the bell rings.
There are three types of tardies at Bishop Kelly:
1. Tardy (TD): No verifiable written, electronic or verbal notification.
2. Verified Tardy (VT): Tardy occurs with the knowledge and approval of the student’s parent/guardian. Parents are encouraged to call in to the school when they are aware of a situation that will make students late to class. Written, oral, or electronic communication from the parent/guardian is expected within two (2) school days of tardy.
3. Tardy Waived (TW): Tardy is waived due to confirmed (documented) medical reasons, in-school (with counselor, college recruiter, etc.) or school-sponsored activity.
Tardies which are caused by the late bus, either Bishop Kelly High School or city bus, shall not be counted on the student’s record. The principal or designee may also waive student tardies due to inclement weather or other extenuating circumstances.
Punctuality demonstrates respect and courtesy to your teacher and classmates. A student is tardy if he or she is not in their classroom when the second bell rings.
Tardies are cumulative per semester. This total will include both verified tardies (VT) and tardies without verification (TD). Parents are encouraged to frequently check the attendance of their student(s) through Infinite Campus. Parents and Students will be notified on the following tardies:
- 7th Tardy: Parent/Student will be notified and the student will serve a 1 hour detention.
- 8th Tardy: Parent/Student will be notified and the student will serve a 1 hour detention.
- 9th Tardy: Parent/Student will be notified and the student will serve a 1 hour detention.
- 10+ Tardy: Parent/Student will be notified and the student will serve a 3 hour Saturday School Detention.
A student who is fifteen (15) or more minutes late to class will be considered absent.
Bishop Kelly Attendance Policies can also be found in the Bishop Kelly Student Handbook. The Handbook can be found on this website under “Life at BK”. Students also have a copy of the Student Handbook within their School Agenda.
Students who become ill or injured during the school day must go to the Nurse’s Office. If it is during class time, the student must inform the teacher and request a pass to see the School Nurse. The nurse will determine whether the student must go home due to illness. If it is decided that the student should go home, the nurse will contact the parent/guardian. It will be established at that time how the student will be transported home. Students are not to contact parents/guardians via phone call or text before they have seen the nurse. If the student will be going home, they will get their belongings and then the student must go to the Attendance Office to sign out.
If a student wants to come to school during the day in which they have previously been called out, an email from the parent/guardian must be received in the Attendance Office PRIOR to the student’s arrival back in school. (firstname.lastname@example.org) It may be necessary upon their arrival, for the school nurse to evaluate the health of the student to ensure they are well enough to be in school.
Students must have a PTL pass (Permit to leave) in order for them to leave the campus during school hours. If your student must leave campus early, email the Attendance Office at email@example.com previous day, or by 9:30 a.m. on the requested day. Please do your best to schedule appointments after school hours. Students arriving late to class or leaving class early disrupt the classroom. It is the STUDENT’S responsibility to pick up their PTL at the Attendance Office window before school, at break or at lunch.
We do not interrupt classrooms to deliver Permit to Leave passes (PTL pass).
If you cannot email, and choose to come to the office to pick up your student, please allow plenty of time for us to get the student out of class. Classes are not always in the assigned classrooms, or if the student is in a P.E. class he/she will need time to change clothing. It is always best to email first.
- Am I required to come into the building to sign my student out? No, with proper notification to the attendance office your student will be signed out and ready to meet you at the requested time.
- Am I required to come into the school to return my student to class? No, your student can sign themselves in. They will be asked for verification of their appointment when they return.
In most cases, students can obtain homework online from the Schoology system. If Schoology does not contain the necessary information, homework may be requested directly from the teacher. See “Faculty Directory” on our BK website for email links to specific teachers.
- Positive COVID-19 students (regardless of vaccination status) must self-isolate for five full days from the time symptoms appear. Please note that the first day of symptoms is considered day zero.
- Students can return to school after five full days if their symptoms are improving and are fever-free, without the use of fever-reducing medications, for 24 hours.
- Students must provide a positive test result or note from a doctor’s office or medical clinic to have COVID absences exempted. (No over the counter tests will be accepted.)
- Exempted COVID absences will be marked DR and will not count toward the 90% attendance rule during the mandatory 5 day self isolation period. If a student is unable to return to school after 5 days, additional days can be exempted with a note from a doctor and will not count toward the 90% rule.
The Attendance Officer will work with your child’s counselor and administration to meet the academic needs for your individual situation.