Important Attendance Procedures for Parents
- Parents are asked to email the school’s Attendance Office before 9:30am on the day a student will be absent from class for all or part of the school day due to an illness or an appointment. firstname.lastname@example.org
- For Pre-arranged Absences, the student needs to contact the Assistant Principal prior to the absence and complete the Pre-arranged Absence Form. This allows students to notify teachers and to receive homework assignments before the absence.
- Bishop Kelly is a closed campus. If students need to leave school for any reason, parents must notify the Attendance Office via email before school (email@example.com). Students must sign-out when they leave, and sign back in when they return. They will be asked for verification of any professional appointments upon returning to school. (i.e. a doctor’s note)
- All students are required to sign in and out at the attendance office when coming late or leaving early.
Students will not be released from class during the last 15 minutes of the last period of each day.
Students may leave before these times for verified appointments (doctor/dentist) as long as the parent has emailed firstname.lastname@example.org and requested a Permit-to-Leave Pass (PTL). Leaving early will be counted as an absence towards their seven allotted absences per semester. Parents should email: email@example.com either the previous day or by 9:30am on the requested day. Please do your best to schedule appointments before or after school hours. Students arriving late to class or leaving early disrupt the classroom.
Students must pick up their PTL (Permit-to-Leave) at the Attendance Office window before school, during passing periods, or at lunch. Students must have the PTL Pass to show the teacher when they are supposed to leave class.
Regular school attendance is critical to the learning process. Bishop Kelly policy states that students shall be in attendance at least 90% of the time that subject is taught in order to gain credit for that class. Students who are absent more than 90% of the time (more than six absences per class in a semester) will be required to submit a letter of appeal to the Attendance Appeal Committee prior to the final exam week. The Attendance Appeal Committee will determine which of the following three actions will be taken (total absences and tardies will be taken into consideration.)
- Absences exceeding 10% but less than 15% (7-9 absences) – Community Service and/or Credit Recovery Hours.
- Absences exceeding 15% but less than 25% (10-14 absences) -Bishop Kelly will deduct 10% from the final grade. The reduced grade will be reflected on the student transcript. Students will have the option to retake the course at Bishop Kelly or at an approved alternative education provider.
- Absences exceeding 25% (greater than 14 absences) – Automatic credit denial with option to retake the course at Bishop Kelly or at an approved alternative education provider.
Students that are off-campus without parent/guardian permission or missing class without teacher/counselor/administration approval are considered truant. Such unexcused absences include missing all or any part of the school day.
First Truancy: Parents will be notified; the student will make up truant time through detentions.
Second Truancy: Parents will be notified; the students will be placed on a probationary contract.
Third Truancy: Parents will be notified; the student will be forced to withdraw from Bishop Kelly.
A student with unexcused absences/truancies may also lose credit. Unexcused absences/truancies may also affect a student’s appeal rights for loss of credit regarding extraordinary circumstances under the 90% attendance policy.
Papers, assignments, tests, etc., missed during the unexcused absence/truancy will not be allowed to be made up for credit.
Permit to Leave School (PTL)
In order to leave campus during the school day, a student must obtain a Permit to Leave (“PTL”). This is accomplished by doing the following:
- A parent email sent in advance to the Attendance Office (firstname.lastname@example.org) specifying time and reason for leaving.
- The student must pick up the PTL either before school, lunch, or between classes in order to avoid a classroom interruption.
- The student shows the PTL to the teacher and is excused to leave at that time. Students must sign-out before they leave campus.
If returning to school, the student needs to check back in at the Attendance Office upon arrival for a pass to class. Students should bring back notes from the Doctor’s Office for medical appointments.
Students will not be released from class during the last 15 minutes of the last period of each day.
Types of Absences
Types of absences that ARE counted toward the 90% rule:
- Verified Absence (VA) is an absence from school with the knowledge and approval of the student’s parent(s)/guardian(s). Written, oral, or electronic communication from parents is expected by 9:30a.m. on the day of the absence.
- Unexcused Absence (AB) is an absence from school that has not been excused via written, oral, or electronic communication from a parent or guardian. Absences left unexcused over 48 hours may be considered truant.
- Prearranged Absences (PA) occur when a student knows in advance that they will be absent for 2 or more days and fills out the proper form through the attendance office.
- Truant (TR) is an absence without the consent of the student’s parent(s)/guardian(s) or school officials. This includes an absence from school and class after arrival at school and departure from school during the school day without permission of school officials. Class work, homework, and exams missed while truant may not be made up for credit.
- Suspended Absence (SA) includes absences due to in-school or out of school suspension or absence from class due to a dress code violation.
Types of absences that ARE NOT counted toward the 90% rule:
- In-school Absence (IA) includes absences that occur within the school day that pull a student from class to another area within the school. Examples include extended visits to the office, nurse, or when a student is at a school approved meeting (i.e. student body, college meetings, etc.)
- Activity Absence (AA) is an absence for school sponsored programs in which classes will be missed.
- Doctor Excused (DR) is an absence due to medical reasons that is confirmed with documentation by professional personnel. (Examples include medical doctors, dentists, psychologists, etc.)
- COVID-19 Absence (CO) is for absences for students who have a verified positive COVID-19 test, or for a student who must quarantine for 14 days after being named a close contact of a positive COVID-19 case.
- Bereavement (BR) is an absence taken due to a death in the family.
- School Excused (SC) absences include absences for college visitations, or extenuating circumstances approved by the administration (college visits beyond two (2) need to be approved by the administration prior to the absence). College visits are for Juniors and Seniors only.
- Court Appearance (CA) absences used for students having legal obligations.
Bishop Kelly recommends that all students plan to arrive at least 15 minutes before the first bell rings. A student is tardy if he or she is not in the assigned classroom when the bell rings.
There are three types of tardies at Bishop Kelly:
1. Tardy (TD): No verifiable written, electronic or verbal notification.
2. Verified Tardy (VT): Tardy occurs with the knowledge and approval of the student’s parent/guardian. Parents are encouraged to call in to the school when they are aware of a situation that will make students late to class. Written, oral, or electronic communication from the parent/guardian is expected within two (2) school days of tardy.
3. Tardy Waived (TW): Tardy is waived due to confirmed (documented) medical reasons, in-school (with counselor, college recruiter, etc.) or school-sponsored activity.
Tardies which are caused by the late bus, either Bishop Kelly High School or city bus, shall not be counted on the student’s record. The principal or designee may also waive student tardies due to inclement weather or other extenuating circumstances.
Punctuality demonstrates respect and courtesy to your teacher and classmates. A student is tardy if he or she is not in their classroom when the second bell rings.
Tardies are cumulative across all classes. This total will include both verified tardies (VT) and tardies without verification (TD). Beginning with the fifth tardy, a total of both types, the student will serve a lunch detention and their parents will be notified. After five tardies, consequences for additional tardies are subject to the discretion of the administration.
A student who is fifteen (15) or more minutes late to class will be considered absent.
Bishop Kelly Attendance Policies can also be found in the Bishop Kelly Student Handbook. The Handbook can be found on this website under “Life at BK”. Students also have a copy of the Student Handbook within their School Agenda.
Students who become ill or injured during the school day must go to the Nurse’s Office. If it is during class time, the student must inform the teacher and request a pass to see the School Nurse. The nurse will determine whether the student must go home due to illness. If it is decided that the student should go home, the nurse will contact the parent/guardian. It will be established at that time how the student will be transported home. Students are not to contact parents/guardians via phone call or text before they have seen the nurse. If the student will be going home, they will get their belongings and then the student must go to the Attendance Office to sign out.
If a student wants to come to school during the day in which they have previously been called out, an email from the parent/guardian must be received in the Attendance Office PRIOR to the student’s arrival back in school. (email@example.com) It may be necessary upon their arrival, for the school nurse to evaluate the health of the student to ensure they are well enough to be in school.
Students must have a PTL pass (Permit to leave) in order for them to leave the campus during school hours. If your student must leave campus early, email the Attendance Office at firstname.lastname@example.org previous day, or by 9:30 a.m. on the requested day. Please do your best to schedule appointments after school hours. Students arriving late to class or leaving class early disrupt the classroom. It is the STUDENT’S responsibility to pick up their PTL at the Attendance Office window before school, at break or at lunch.
We do not interrupt classrooms to deliver Permit to Leave passes (PTL pass).
If you cannot email, and choose to come to the office to pick up your student, please allow plenty of time for us to get the student out of class. Classes are not always in the assigned classrooms, or if the student is in a P.E. class he/she will need time to change clothing. It is always best to email first.
- Am I required to come into the building to sign my student out? No, with proper notification to the attendance office your student will be signed out and ready to meet you at the requested time.
- Am I required to come into the school to return my student to class? No, your student can sign themselves in. They will be asked for verification of their appointment when they return.
In most cases, students can obtain homework online from the Schoology system. If Schoology does not contain the necessary information, homework may be requested directly from the teacher. See “Faculty Directory” on our BK website for email links to specific teachers.
VA – Verified absence, (counts towards attendance)
DR – Doctor Excused (does not count toward attendance)
VL – Virtual Learning, (does not count toward attendance)
CO – COVID-19 Related Absence, (does not count toward attendance)
See below for the full list of codes used by the BK Attendance Office.
If your child is awaiting testing for COVID-19, or is quarantining because of COVID-19, please email the Attendance Office.
- Students who verify a positive test result with a note from their doctor will have their absence marked CO, and the absence is excused.
- Students who are quarantined as a close contact will have their absence marked CO, and the absence is excused.
- Students who are symptomatic, and who verify a negative test result with a note from their doctor will have their absence marked DR, and the absence is excused.
The Attendance Officer will work with your child’s counselor and administration to meet the academic needs for your individual situation.
Students who test positive for COVID-19
Students who test positive for COVID-19 must inform the school immediately. At this time, Bishop Kelly is only accepting results from PCR tests. At home antigen tests will not be accepted. Vault PCR test kits with a turnaround time of approx 48 hours are available for no cost at BK.
The CDH liaison will document/track incidents and notify all staff and families immediately who have been identified as having close contact with the positive COVID-19 student at school. Confidentiality of the identity of the potential positive COVID-19 person will be maintained, as required under FERPA and state law related to privacy of educational records.
Positive COVID-19 students (including those who are fully vaccinated) must self-isolate for 10 days from the time symptoms appear, AND must be fever free, without the use of fever-reducing medications, for 24 hours before returning to school. CDH guidance on self-isolation can be found here.
Anyone identified as having close contact (within 3 feet of someone for 15 minutes or more over a 24-hour period) will need to follow the procedures below based on which criteria they meet.
Fully Vaccinated Close Contacts:
People who are fully vaccinated do NOT need to quarantine after contact with someone who had COVID-19 unless they have symptoms. However, fully vaccinated people should get tested 3-5 days after their exposure, even if they don’t have symptoms, and wear a mask indoors in public for 14 days following exposure or until their test result is negative. Proof of receiving both COVID-19 vaccine shots will be required.
Non Fully Vaccinated Close Contacts:
Non fully vaccinated close contacts can take a COVID-19 test after four days from the last time they had contact with the positive person. (Test on day 5.) They may return to school after seven days with a negative test result. (Return on Day 8.) If they choose not to take a test, they must be isolated for 10 days from the last time they had contact with the positive person. CDH guidance for close contact persons can be found here.
Close contacts who had COVID-19 illness within the previous 3 months:
Close contacts who have had a confirmed case of COVID-19 within the previous 3 months, and have recovered and remain without COVID-19 symptoms (for example, cough, shortness of breath) do not have to quarantine. Proof of a positive COVID-19 test result will be required.
Students Awaiting COVID-19 Test Results
Students who are awaiting test results must inform the school immediately. At this time, Bishop Kelly is only accepting results from PCR tests. At home antigen tests will not be accepted. Vault PCR test kits with a turnaround time of approx 48 hours are available for no cost at BK.
Anyone (vaccinated or unvaccinated) who is experiencing symptoms of COVID-19 must self-isolate while awaiting test results. Fully Vaccinated Close Contacts who are not displaying symptoms do not have to quarantine. BK Students who are not displaying symptoms, but who live in the same house as someone who is awaiting test results, do not have to quarantine. Parents should watch for symptoms and keep any student who is ill home from school.
Students that are home ill with symptoms that may or may not be COVID-19 related
We ask that all parents inform us if their son or daughter’s absence is due to any COVID-19 related issues. If your student is displaying any of the following symptoms please communicate with our Attendance Office and School Nurse:
- Fever or Chills
- Shortness of Breath or Difficulty Breathing
- Muscle or Body Aches
- New Loss of Taste or Smell
- Sore Throat
- Congestion or Runny Nose
- Nausea or Vomiting
We ask that all parents follow the cdh.idaho.gov Illness Decision Tree For Schools or if you are unsure seek medical advice if your child is displaying any COVID-19 symptoms.
Please have your child check in at the Attendance Office upon arriving back to school after being absent longer than 3 days.